Highlands Camp Joint Committee
Click here for pdf of written report.
Update on Director of Summer Camp Search process: We have advertized this position nationwide and across denominations. I have received approximate 27 applications, and completed approximately nine phone interviews. The next step will be to narrow down this group of individuals and invite them for a face to face visit. Please keep Highlands in prayer as we seek to fill this important postion.
Now is the time to apply for Partnership Day Camp in 2018!
Highlands Partnership Day Camps are formed between Highlands and congregations in Plains and Peaks and Denver Presbyteries. Working together with volunteers from each congregation, Highlands summer staff produce a vacation Bible school style program with a Highlands flair. Highlands Partnership Day Camps have been running for nine years, and the program is highly successful. In the summer of 2017, 419 children and youth were reached with a fun, Christ-centered, day camp adventure in their local congregation. In 2017 we expanded the program to reach 16 congregations! And we are looking for 16 partners in the summer of 2018! We encourage you apply before the deadline of January 15, 2018. You will find complete information on our website at www.highlandscamp.org.
Finance: The good financial news:
• Thanks to the $35,000 Matching Grant from the Presbytery of Plains and Peaks we have already met and exceeded our $93,000 annual minimum principal reduction payment that would have been due in January 2018.
• Our current mortgage balance is $1,098,354.15.
• Highlands is in the midst of a small campaign to raise new gifts to support the first year of the Director of Operations position. The goal of this campaign is $80,000 and we currently have pledges for $48,300 with additional gifts to be approved in October.
• On September 23rd we received an unexpected gift of $35,000 from our largest donor.
• We have recently been awarded a $10,000 grant from Presbyterian Church of the Covenant, along with three gifts of $1000 each from families in that congregation.
We are grateful that this gift will help to underwrite the cost of Summer Camp. In 2017,
o Summer Camp Revenue: $109.687.63
($8420.55 of revenue is provided by Highlands Scholarship donations, Balance of scholarships: approximately $3600 was funded by unrestricted funds). Total of approximately $12,000 in scholarships awarded.
Summer Camp Program Expenses $94,495.72
Summer Camp Food allocation: $31,850.50
Summer Camp Housing allocation ($15/night): $15,495.00
• We have a donor who has transferred $3500 + in stock to us, and a pledge for $5000 from another donor.
• For 2017, Guest Group revenue is projecting to be $705,000 for the year on a budget of $825,000.
• In 2017 we have spent $33,000+ on improvements to the Water treatment Plant. This does not include labor costs. The total cost of this project over the last two years has been over $70,0000 plus labor. We have funded this through a gift from First Presbyterian Church of Scottsbluff and our operating budget.
• On 9/19/17- David Lee and Daniel Belleau (Structural Engineer) met with Maria and Michael and examined our decks on the Retreat Center:
1. Rot on Gluelams (main beams) is at least 2 inches deep.
2. Joists still have life. . . 10 years
3. Decking still has life . . . 10 years, but is laid to tight with no air gap
4. Deck is not unsafe at this time. It is a different kind of failure that what happened at Glacier. Recommend that we regularly monitor these beams, and repair in next year or two.
5. Room Decks are built differently and have cover and are ok.
6. Deck off the lobby has caps on the beams, is ok.
7. Bridge to main entrance will need repaired.
8. Bridge off the room end of the building can be repaired on our timing. Perhaps replace decking with grating. This bridge has a doubler and one glue lam.
9. Michael has the ability to do this work, rather than contract it out. We had an extensive discussion on options for repairing or replacing the deck. The current recommendation is that we keep the existing decking and joists and replace Gluelams and cap with ice and water shield. We need to check the facia along end of deck for replacement also. Michael is working on a estimate of the cost. At this time an early guestimate is $50,000. In discussing a time-line, we believe that we should work towards beginning this repair in August of 2018.
The Council of the Presbytery of Plains and Peaks has authorized Highlands to refinance our mortgage and add up to an additional $300,000. These funds will be used to:
• Pay off the remaining balance of the Line of Credit
• Repair the decks and bridges on the Retreat Center
• Replace the Water Treatment Plant sand filter
• Painting of the exterior of the Retreat Center
• Replace worn carpeting in the Retreat Center.
Looking to the Future . . .
To date we have over $48,000 in pledges of new giving to help support a Director of Operations to be added to our staff in April of 2018. For many years, the Highlands Committee has discussed bringing on a full-time Director of Operations. It has been a part of our strategic plan and long-term goals. This year we reached the decision that it is time to act. In order to meet many of the goals in our strategic plan, including growing our program and eliminating our debt by 2021, we need to move to a new staff design. The Director of Operations will oversee day-to-day operations of Highlands, allowing Maria more time to focus on program development and funds development. In the long-term, these two things will lead to increased revenue. We hope to begin a nationwide search for a Director of Operations in the fall. We anticipate having this person begin work in April 2018.